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- How to Submit a Course
- How to Bulk Upload Courses
- Comments History Tile
- How to View Courses: Course Index
How to Submit a Course
Step 1 -
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Manage My Courses Tile
You can add a course from the Submit a New Course Manage My Courses Tile on the CE Provider Profile Page. Select
Select the "Add a Course" button to create a new course for the currently selected organization:
This will launch the Add New Course modal:
A. Provider Organization - This field will automatically populate if you are the point of contact for only one provider organization. If you are the point of contact for multiple AIA CES Providers, select the correct AIA CES Provider from the dropdown list.
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Once you have entered the new course information, you will be taken to the Course Profile Page. Each of the tiles on this page are different parts of the course submission and will indicate the fields that are yet to be completed. Tiles highlighted in red contain mandatory information you will need to complete before you can submit the course for AIA CES review. Once completed, the highlight and messaging will no longer appear, and the "Submit for Review" button will be active.
Course Management
- The Individual Header Tile contains personal account information such as your name and customer ID number. The option to renew your subscription from this tile will be available if you have an existing subscription.
- The Course Header Tile displays course information, including the Course Name and Course Number.
- The Course at a Glance Tile contains six modifiable fields: Nano Learning, Course Delivery Type, Course Level, Course Credits, Language, and Price (3A-E).
- The About this Course Tile contains four modifiable fields: Description, Prerequisite Knowledge, Learning Objectives, and the HSW Justification (4A-D).
- The Topics Tile contains information that will assist in searching for courses in the course catalog feature that will be added to the platform in the future, including Category, Sub-Category, and Keywords.
The Course Status Tile indicates all tiles that need to be completed before the course can be submitted for review by a CES Administrator.
- The Delete Course Tile allows providers to delete a course and its associated sessions. This is only possible when no attendance has been reported to the session.
The Comments History Tile contains all comments submitted during course status changes. These comments can be accessed by CES Administrators and Provider users.
Session Management
8 9. The Course Sessions Tile enables you to add instances of a course and displays the first three sessions created. The Session Index can be accessed through this tile.
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Note: Please review the Course at a Glance, About this Course and Topics Tile guides in order to complete this information. The Submit a Course guide will walk you through the process of submitting this course for review.
Step 3 - Header Tiles
1) Individual Header Tile – The Individual Header Tile is located on the Course Profile Page. This tile contains personal account information such as your name and customer ID number. The option to renew your subscription from this tile will be available if you have an existing subscription.
2) Course Header Tile Header – The Course Header Tile is located on the Course Profile Page. This tile displays course information, including the Course Name, Course Number, and Provider Number. To update, click on Edit and the Edit Course modal will appear.
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Step 4 - Course at a Glance Tile
3) Course at a Glance - The Course at a Glance tile is located on the Course Profile Page. This tile contains six modifiable fields (3A-F). To update this information, click on the ‘Edit’ button in the lower right-hand corner.
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Step 5 - About this Course Tile
4) About this Course – The About this Course tile is located on the Course Profile Page. In order to make updates to any of the fields in the About this Course tile, click on the Edit button to launch the About this Course modal.
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Once completed, click Save.
Step 6 - Topics Tile
5) Topics - The Topics tile is located on the Course profile page. The information on the Topics tile will assist in searching for courses in the course catalog feature that will be added to the platform in the future. To add a category and/or subcategory, click on the Edit button.
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Step 7 - Course Status Tile
Once you have completed all the required fields, you can submit the course for review through the Manage Course Status Tile.
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*Currently not available for provider use.
How to
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Coming Soon...
Comments History Tile
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Delete a Course
Delete Course Tile
Courses without any reported attendance can be deleted from the system, regardless of status. While the course has no reported attendance, the Delete Course tile will be enabled on the page. Once attendance has been reported for the course, the tile will be disabled.
7) Delete Course - The Delete Course Tile is located on the Course Profile Page. To delete a course, click on the Delete Course Tile.
This will launch the Delete Course modal to appear. The modal will prompt you to confirm the course deletion.
If you select yes, the course will be deleted from the database, along with the related sessions. The modal will close, and you will be directed to the Course Index page.
If you select no, the deletion request will be cancelled. The modal will close, and you will be directed back to the Course Profile page.
How to Bulk Upload Courses
Coming Soon...
Comments History Tile
8) Comments History - The Comments History tile is located on the Course Profile Page. Comments can only be added during course status changes. They can be accessed by CES Administrators and Provider users. All comments can be viewed by clicking on the View all Comments button within the Comments History tile.
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To view a course, you can utilize the Manage My Courses Tile on the CE Provider Profile Page. Click on Manage My Courses to view the Course Index.
The Course Index displays the full list of courses a provider offers and allows you to filter the information in ascending or descending alphanumeric order by: Course Number, Course Name, Credits (credit amount and type), Last Updated (date and time), or Status.
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