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Enter the name or member ID number of the attendee into the active search bar. Names can be entered by first name, last name or full name. The search function will begin pulling members with matching fields as you enter information into the search bar.
The active search pulls information from the Member Number and Member Name columns columns. The AIA Chapter column lists the Official State, Local and/or Section assignment(s) for each individual with an AIA membership subscription. For a Live session, the the Date Attended will automatically reflect the session date. Once the correct member is found, click on Report under the Action column to add the individual to the attendees list.
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If this is an On-Demand course, the date in which the session was completed must be entered for each individual attendee. The Report button will be disabled until the date has been entered. To enter the date, click inside the blank field and the calendar will appear. Choose the exact Date Attended from the calendar dates or you can manually enter the date using the placeholder date format: MM/DD/YYYY. Once the date has been entered, click Report under the Action column.
There will be a green check mark if the individual is accepted and a red exclamation mark if there is an error with the submission.
Once an individual has been reported as an attendee, you are no longer able to report them as an attendee to the same course for one calendar year.
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*Note: In order to report bulk attendance, you must FIRST create the course(s) and session(s) on which you are reporting attendance. In order to create a session, please see the Session Management: Detailed Guide. In order to create a course, please see the Course Management: Detailed Guide.
Alternatively, if you have numerous attendees to report, you can report them all at once through submitting bulk attendance. To submit bulk attendance, the bulk attendance function can be utilized from the Report Attendance tile on the CE Provider Profile Page. The attendance submitted should be for a course under the same organization currently selected on the CE Provider Profile Page.
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From here, you can only upload a comma-separated values file (*.csv), not exceeding 1 MB, with the information in the exact format shown below.
Click here to download the attendance template.
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The Session Code must belong to the referenced course and also be the same as shown on the CE Provider Profile Page. [The Session code is created when adding a session. Refer to the Session Management: Detailed Guide to review how to complete this task]. The Member Number must be the eight digit number assigned to the individual. The Date Completed can be entered in a variety of formats, including:
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To download an attendance report for a specific provider during a set date range, select the provider from the Organization HeaderTile on the CE Provider Dashboard Landing Page. This setting is automatic defaulted for providers managing one organization.
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