How to process an ACH Distribution

Owned by Brian McLaren (Deactivated)
Last updated: Nov 01, 2020Version comment
2 min read

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When a member joins/renews their membership with AIA, they are actually purchasing 2 or 3 products: National membership, state/local membership. AIA takes in money through a common membership online application and must distribute this money back to the components.  The Automatic Clearing House (ACH) distribution process is how this is done.

Step-by-step guide

  1. Go to the app launcher in Fonteva and type "Finance application"
  2. Select the date range for the receipts you want to distribute and the distribution type you wish to create then select "Create Batch"
  3. Assign the distribution date and effective date (this is usually the same date and is only used to create header information in the ACH file that the bank receives)
  4. You will then see a list of all chapters that have receipt lines that haven't already been distributed. If there are refunds for a chapter that exceed the deposits, then a negative amount will be shown.  We can't take money from a chapter in the ACH process, so click "Remove negative values" and those receipts will be removed from the distribution batch. They will be added to the next distribution when there may be enough deposits to that chapter to balance out the refunds and still have a net deposit to the chapter.
  5. You may download a summary or detail report to see specifically what receipt lines will be included in this distribution batch.
  6. When satisfied, select "Commit batch" and all receipt lines that were in this batch will now have the distribution date and the distribution batch number writen to their record.
  7. Download the Daily Distribution file (or the Quarterly Distribution file for Wire Transfers) and submit it to the bank.


Distritubtion types

When an item is set up, you need to select an ACH Distribution Type for the item if you want to distribute it through the ACH Distribution process.

  • Dues Daily: Domestic chapters receive daily distributions through the and ACH process
  • Dues Quarterly: International chapters receive distributions quarterly through an international wire transfer
  • Dues Special: There is a "Special" distribution for future use, but no Fonteva items are currently assigned to this distribution schedule.

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