Setting-up an event
Before you start setting up your event, make sure you have as much information as possible relating to your event. Information and materials you may need will be:
Event dates
Speaker(s) information including picture(s) and bio
Sponsor information including logo(s), links, and packages
Venue name and address, special instructions regarding hotel registration
Agenda and session information (date and time)
Ticket/registration costs and types
Discounts and applicable codes (or badges)
Accounting codes for the conference (this may include a donations account if your registration process allows for donations)
Additional event documentation for preparing to event information refer to Preparing An Event (getting started) and for information on using Fonteva refer to Fonteva User's Guide.
Starting your event set-up
The first steps for setting up your event in Fonteva are outlined below.
For some events, you have the option to clone an existing event (which is recommended) which has been set up to be used as a template. After cloning an existing event, you will proceed with the steps below and select edit where applicable.
Fields marked with a red asterisk "*" are required.
Click the Save button in the upper right-hand corner often.
Chrome is the preferred browser.
The following are the topics in this page:
Launch the Event App
Select the App Launcher to display Apps Select Events to launch the Events app
Create an Event
1. Navigate to the Events tab in the Events app and Click on New Event from the Events drop-down
2. Create an Event by cloning, Select Clone an existing event
3. Enter an Event Name. This is a required field as indicate by the red asterisk "*" and must be entered.
4. Select a Start Date by clicking/selecting the Calendar icon, to display the calendar. This is a required field as indicate by the red asterisk "*" and must be entered.
5. Use the arrows next to the month to scroll through the calendar, click/select the date from the calendar to set the start date.
6. To select the Event Category, click on the arrows in the box to display the list of event categories. This is a required field as indicate by the red asterisk "*" and must be entered.
7. Select the desired Event Category by clicking/selecting on the event category from the dropdown menu.
8. Select the Event to clone, by clicking in the box or begin typing the event name to generate a matching list to select from. This is a required field as indicate by the red asterisk "*" and must be entered.
9. Select Event (Template) from the list, by clicking/selecting the desired event.
10. Select Clone by clicking/selecting the clone button to create the Event.
The Clone Event window displays the segments which can be cloned. You can deselect the segments by clicking in the box next to the segment. Once the desired segments are checked, select the Clone button to create the new event.
Note: Create event from scratch, Select Create event from scratch, Enter the Event Name, Select Lightning Event for the Registration Style dropdown menu, and Select the desired Event Category from the dropdown menu. When all the information is complete, Select Save & Continue
11. The Event Info screen displays (shown below). If the below screen is not displayed, Click Event Info on the left-side navigation bar of Event Builder.
12. Click Save to Save the Event, then continue to enter the Event Information.
Note: If you click the down arrow next to Save, it Saves your work and exits.
Event Dates
1. Set the time format, 24-Hour Time (military time) by checking/selecting the 24-Hour Time box. If this box is not selected time will be in the 12-Hour format.
2. The Start and End date are required fields as indicate by the red asterisk "*" and must be entered. The same procedure will be followed to enter/set these dates,.
Enter the start date by Selecting the calendar icon on the Start Date box, Select Start Date from the calendar. This is a required field as indicate by the red asterisk "*" and must be entered.
Use the arrows on either side of the month to scroll from one month to the next.
Select the date by clicking/selecting on the desired day.
Select Start time by clicking the arrows in the hour box under Start Time to display the dropdown menu, to select the hour.
Click/select on the number to select the hour.
Select the minutes, by clicking on the arrows to display the dropdown menu to select the minutes.
Click/select the number of minutes from the list.