Apply/Edit GL account codes to events

This article will explain how to apply General Ledger (GL) account codes to events.  General Ledger (GL) account codes can be set for tickets, Schedule items (agenda items), and/or Sponsor packages.  The process is similar for each.

You will need to have your event open in edit mode.  You can refer to Editing an existing event, if needed.

 The Topics are: 

Step by Step Guide

Apply a General Ledger (GL) account codes to a ticket

If the ticket type is being created, the required ticket fields (in the Create Ticket Type window) must be entered before adding a GL account code.  The required fields are Ticket Name and Price.

If the GL account code is being added to an existing ticket, the ticket must be in edit mode, see Editing an event ticket.

Currently (12/3/2019) only the accounting code fields (A/R Account, Income Account, Refund Account, and Adjustment Account) will be entered/updated.

From the Create Ticket Type or the Edit Ticket Type description window follow the steps below to add a GL account code (the procedure is the same when creating or editing a ticket).  To see how to open the Create or Edit Ticket window refer to Creating ticket types or Editing an event ticket.

1.  Click/select Accounting on the Create or Edit Ticket Type window.

2.  Click/select in the box below A/R Account to display options to select from.

3. Click/select the appropriate account code.

4.  Click in the box below Income Account to display the options.  Click/select the appropriate account.

5.  Click in the box below Refund Account to display the options.  Click/select the appropriate account.

6.  Click in the box below Adjustment Account to display the options.  Click/select the appropriate account.

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7.  Click/select Save & Continue to save changes and return to the Tickets page.

8.  Click/select Cancel or the X in the upper right to exit without saving changes.

Apply a General Ledger (GL) account codes to a schedule item (agenda item)

If the schedule item (agenda item) is being created, the required ticket fields (in the Create Schedule Item window) must be entered before adding a GL account code.  The required fields are Schedule Item Name and Display Name.

If the GL account code is being added to an existing schedule item, the schedule item must be in edit mode, see Editing an Agenda.

Currently (12/3/2019) only the accounting code fields (A/R Account, Income Account, Refund Account, and Adjustment Account) will be entered/updated.

From the Create Schedule Item or the Edit Schedule Item description window follow the steps below to add a GL account code (the procedure is the same when creating  or editing a schedule item).  To see how to open the Create or Edit Schedule Item window refer to Creating an event agenda or Editing an Agenda.

1.  Click/select Accounting on the Create or Edit Schedule Item window.

2.  Click/select in the box below A/R Account to display options.  Click/select the appropriate account.

3.  Click in the box below Income Account to display the options.  Click/select the appropriate account.

4.  Click in the box below Refund Account to display the options.  Click/select the appropriate account.

5.  Click in the box below Adjustment Account to display the options.  Click/select the appropriate account.

6.  Click/select Save & Continue to save changes and return to the Agenda page.

7.  Click/select Cancel or the X in the upper right to exit without saving changes.

Apply a General Ledger (GL) account codes to a sponsor packages

If the sponsor package is being created, the required ticket fields (in the Create Sponsor Package window) must be entered before adding a GL account code.  The required fields are Sponsor Package Name andPrice.

If the GL account code is being added to an existing sponsor package, the sponsor package must be in edit mode, see Editing a Sponsor Package.

Currently (12/3/2019) only the accounting code fields (A/R Account, Income Account, Refund Account, and Adjustment Account) will be entered/updated.

From the Create Sponsor Package or the Edit Sponsor Package description window follow the steps below to add a GL account code (the procedure is the same for creating  or editing a sponsor package).  To see how to open the Create or Edit Sponsor Package window refer toCreating sponsor packages or Editing a Sponsor Package.

1.  Click/select Accounting on the Create or Edit Sponsor Package window.

2.  Click/select in the box below A/R Account to display options.  Click/select the appropriate account. 

3.  Click in the box below Income Account to display the options.  Click/select the appropriate account.

4.  Click in the box below Refund Account to display the options.  Click/select the appropriate account.

5.  Click in the box below Adjustment Account to display the options.  Click/select the appropriate account.

6.  Click/select Save & Continue to save changes and return to the Sponsor Packages page.

7.   Click/select Cancel or the X in the upper right to exit without saving changes.