Creating speakers for an event

Your event will likely have speakers. It is recommended that you add speakers prior to setting up your Agenda (sessions) as it expedites the session set-up process, but you can always add speakers to a session after the session is created.

You will need to have your event in edit mode.  You can refer to Editing an existing event, if needed.

Reference video: Adding a speaker

Step-by-step guide

1.  Scroll the left-side navigation of Event Builder to display Speakers. Click/select Speakers.

2.  Click the + New Speaker button to display the New Speaker modal/screen.

3.  Enter the speaker's full name (first and last name) in the Speaker Name field.

4.  Verify Status = Accepted. Only accepted speakers will appear on the event site pages.

If the speaker has not accepted, you can change the status by clicking the drop down arrow in the Status box to display a list of available statuses.  Click/select the desired status.

5. Optional: Link the speaker to a Contact Record in the database. Enter the name, either first or last, in the search field. If the speaker has an existing record in Fonteva, it will come up in the search results where you can select it. If the Contact Record doesn't exist, continue to the next step.

6.  Optional: Is Featured  Checking this option will display the speaker under the Featured Speakers section on the event site speakers page.  This option is best selected when you have a speaker picture.

7.  Enter Speaker’s Title and Company Name. Speaker title can be their title at the event, like Workshop Presenter' or it could be their professional title.

8.  A Speaker Photo can be uploaded. This is required for a featured speaker. Recommended size is 420px x 420px. Select the Browse button to display your file list or copy a URL and paste it into the box.

After selecting, you can crop the picture, if needed, and click/select Save to upload

9.  Optional: Enter a brief Speaker Bio in the Speaker Bio field. It should be no more than 100-150 words.  You are required to have a bio if the speaker is a featured speaker.

To add a link to the Bio, click/select the Insert Link button

The insert link screen displays.  Copy and paste the URL, enter text to accompany URL.  Select Open in New Tab checkbox and select Insert.

10.  Additional Optional Items: Links for Facebook, LinkedIn, and Twitter can be added by copying and pasting the URLs in the appropriate box.

11. Click/select Save & Continue to save your work and add the speaker to the event.

More than one speaker for the event?

Repeat steps 2-11 until all speakers are added for the event.  

Save your work

Click Save in the upper right-side corner of Event Builder to save your work for the event.

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